Balloon Life,February 2000

26

Apilotrequestedinformationinthecategoryof“closingthe
barn door after thehorse is gone.” (No , this was not related to an y
“Y2K Bug”.)
The pilot had taken his balloon system into a repair station,
and someone from the repair station disappeared, along with the
aircraft logbook.
Inanother case, thiev esbroke intoa vehicle andremoved
the contents, includ ing radios, aircraft and pilo t’s log books, and
anything else that was not securely attached. Consider what yo u
mightdou nderthesamecircumstances,andhowyoucould
prevent the problem.
The FAA regulations specify the documents that must be in
theaircrafttolegallyoperate it. Theyalsoprovide procedures
for obtaining temporary and permanent replacements for some
of these documents. Withoutth e specified documents, youcan
not legallyoperate the aircraft.

1.Youmustcarryavalidpilotcertificateintheaircraft
whileyouareoperatingit
.Thereplacementprocedurefol-
lows:
§61.29 Replacement of a lost or destroyed airmanor medi-
calcertificate or knowledge testreport.
(a)Arequestforthereplacementofalostordestroyed
airman certificate issued under this part must be made byletter
totheDepartmentof Transportation, FAA,AirmanCertifica-
tionBranch, P.O. Box 25082, Oklahoma City,OK 73125, and
mustbeaccompaniedbyacheckormoneyorderforthe
appro priate fee payable tothe FAA.
(e)Apersonwhohaslostanairmancertificate,medical
certificate, or knowledge test report may obtain a facsimile from
theFAAAeromedicalCertificationBranchortheAirman
CertificationBranch,asapp ropriate,con firmingthatitwas
issued andthe:
(1)Facsimilemaybecarriedasanairmancertificate,
medical certificate, or knowledge test report, as appropriate, for
up to 60dayspending the person’sreceiptof a duplicate under
paragraph(a), (b),or (c) of thissection,unlessthe personhas
been notified that the certificate has been suspended or revoked.

(2) Requ est for such a facsimile must include the date o n
which a duplicate certificate or knowledge test report was
previously requested.

2.YoumustcarryavalidBalloonFlightManualinyour
balloon while you areoperatingit.
§91.9Civilaircraftflightmanu al,marking,andplacard
requirements.
(a) Except asprov idedinparagraph(d) of thissection,no
personmayoperate a civil aircraft without complyingwith the
operatinglimitationsspecifiedintheapprovedAirplaneor
RotorcraftFlight Manual,markings, and placards, or as other-
wise prescribed bythe certificatingauthorityof the country of
registry.
(b) No person mayoperate a U.S.-registeredcivil aircraft -
(1) For whichanAirplaneor RotorcraftFlightManualis
required by§21.5of this chapter unless there isavailable in the
aircraft a current, approved Airplane or Rotorcraft Flight Manual
or the manualprovided for in§121.141(b); and
(c)Nopersonmayoperatea U.S.-registeredcivil aircraft
unless that aircraft is identified in accordance with part 45 of this
chapter.

3. You must carry a valid airworthiness certificate in the
aircraft during flight.
This certificate must be legible to the
passeng ersand crew. The FAA can provide a replacement.

4.Youmustcarryavalidregistrationcertificateorpink
copyintheaircraft.
Ifyoudonotreceiv earegistration
certificate beforethepinkcopyexpires,youmustrequestan
extension.
§91.203Civilaircraft: Certification s required.
(a) Excep t asprovided in§91.715, no personmayoperate
a civil aircraft unlessit has within itthefollowing:
(1)Anappropriateandcurrentairworthinesscertificate.
EachU.S.airworthinesscertificateu sedtocomplywiththis
subparagraph(exceptaspecialflightpermit,acopyofthe
applicable operations specifications issued under §21.197(c) of

IMAGE repair000201.gif

REPAIR STATION

Record Retention
and Recovery,

by Alan Sanderson

or“Backup—WHAT Backup???”

Balloon Life,February 2000

28

thisch apter,appropriatesectionsoftheaircarriermanual
requiredbyparts121and135of thischapter containingthat
portion of the operations specifications issued under §21.197(c),
or anauthorization under §91.611) must have onit the registra-
tion number assigned to the aircraft under part 47 of this chapter.
However, theairworthinesscertificate needn othaveonitan
assigned special identification n umber before 10 days after that
number isfirst affixedtothe aircraft.A revisedairworthiness
certificate havingon itanassignedspecialidentification num-
ber,thathasbeenaffixedtoanaircraft, mayonlybeobtained
upon applicationto an FAA FlightStandards district office.
(2)AneffectiveU.S.registrationcertificateissuedtoits
owneror,foro perationwithintheUnitedStates,thesecond
duplicate copy (pink) of the Aircraft Registration Application as
providedforin§47.31(b),oraregistrationcertificateissued
under the laws of a foreigncountry.
(d) No person may operate a civ il aircraft unless the airwor-
thiness certificate requiredby paragraph (a) of this section or a
special flig ht authorization issued under §91 .715 is displayed at
the cabin or cock pit en trance so that it is legible to passen gers or
crew.
Inadditiontotherequiredcertificatesandflightmanual,
youmusthav erecordstoprovethattheaircrafthasbeen
inspectedandfoundairworthywithinthelast12calendar
monthsor 100hours.
Your pilot log book must include entries reflecting that yo u
have completed the required flight review (or Wings level), an d
your requ iredtakeoffs and land ingsto maintain currency.

IMAGE repair000202.gif

Call for Nominations
Best Balloon Events
Award

Balloon Life is asking for your input. We want to know
which balloon events are the best in the world. From
small events to mega ones. The event need not be a
flying event, it can inc lude safety seminars for ex-
ample. The ev ent can beanywhere in the world.

Thereare only afew requirements:
First,theevent mustbe balloon related.
Second, the eventmust have takenplacein 1999.
Third, thenominator musthave been aparticipant or
spectator. Event staff cannot nominate theirown event.
Fourth,yournominationmustbeinwritingandno
more than 1,000 words.You may send it by mail, fax,
ore-mail.Besuretoincludeyourname,address,
phone number and e-mail address.
Fifth,yournominationmustbereceivedbyBalloon
Life
onorbeforeMarch31,2000.Seepage4for
whereto send your nomination.Hurry,don’tlet your
favoriteeventbe left out.

Thenominationswillbe judgedbya panel and their
decisions announced in theMay2000 issue.

Recordkeeping
Youcan accomplishthe requiredrecordkeep ingbymain-
tainingapilot’slogbook,anaircraftlogbook,andafileof
maintenancerecords.Ifyouflymultipleenvelopesoverone
basket, youcan maintain a separate logboo k for each envelope
or basketto simplifytherecordkeeping.
Photocopy you r records. Assemble a 3-ring b inder and a set
ofdividertabs. Copy each page ofeach logboo k as you complete
it.Punchthepagesandinsertthemintothebind er.Copythe
registration certificate, your pilo t certificate, andthe airworthi-
nesscertificate, and keepthe copies inthebinder.
Review your binder to make sureyour copies are current.
After an an nual inspection or repairs, file the duplicate copy of
theworkorder, invoice,andothermaintenancerecordsinthe
binder.

Reconstruction
If you have not saved photocopies of your logs, and you lose
a logb ook, you may have some chance of reconstructing it. Most
insurancecompaniesrequirecopiesofaircraftandpilotlo g
book pag es with the app lication form, so they may hav e a cop y
of the most recent logbook pages. Many balloon events require
copies of the log book pages, so you may be able to obtain copies
fromrallyorganizers.
Arepair station is required by the FAA to keep maintenance
recordsfortwoyears, soyoushouldbeabletogetco piesof
recentworkorders.
You and other pilots flying the balloon can reconstruct most
of the aircraft logbookfrom your pilot’slogbooks.

IfYouDon’tSucceed…
Ifyouhavenotmain tainedduplicaterecords,yournext
annual inspection could become more expensive. If you can not
provethatcertaintimelimitedpartshavebeenreplaced(fuel
hoses) or factory tested (Kevlar cables),the repair station may
requireth emtobereplacedbeforereturningthesystemto
service.
Ifyoutrytosellasystemwithincompletelogs,youare
unlikely to receive the same price you wouldget for a properly
documen ted aircraft.

TheHigh-Tech Approach
If you have acomputerwith a printer,scanner,and rewritable
CD-ROM drive, you have another option. Many rewritable CD-
ROM drives are shipped with image management software. I use
aprogramcalledPaperMasterLivefromDocumag ix.This
softwareallowsyoutoscandocumentsintoimagefiles,and
organ ize them in file cabinets. The file cabinets can be stored on
a CD-ROM. You can later view or print documents from the file
cab inets.
In formationonth isprodu ctisavailab leat:h ttp ://
www.documagix.com
Other similarproducts may be av ailable. Iam not associated
withDocumagix, but I have found PaperMaster Live simple to
use.
I hope none of you experience such a problem. Preventio n
canbe a lotless troublethan the cure.

Return to Checklist February 2000


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